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City Administrator’s Report for 5 /4/2012

City Administrator’s Report
FROM: Mahesh Sharma, City Administrator

Community Development

The ribbon cutting for the NSP3 homes at Laurel Avenue and 55th Street was held on Wednesday, May 2nd. Congressman Cleaver, Andy Papon from the Missouri Department of Economic Development, Tom Wood, Chair of Builders Development Corporation along with Mayor Bower all spoke. Approximately 30 people were in attendance at the ribbon cutting which included some neighbors who expressed their appreciation and excitement over having the two new homes constructed in their neighborhood.

Design plans for Phase 1 of the CBD Streetscape Project are being finalized. The design consultant along with city staff met with the Raytown Water Company on Friday, April 27th, to coordinate the project construction with planned water line improvements along 63rd Street. Both projects are planned to be bid in conjunction with each other to avoid construction conflicts.

Finance

Staff is pleased to welcome our new employee on board. On April 9th Nate Blum was hired to fill the open accountant position. The accountant position had been open since mid-November due to the promotion of the previous Accountant, Briana Burrichter, to the position of Senior Account Analyst. The City is excited to add a quality employee like Nate to their existing staff.

The City’s independent auditors were working with Staff for much of April as they were wrapping up work on the 2011 audit. The City is required to have an audit completed each year to review compliance with federal, state and local policies and procedures. While the audit is very intensive and requires a considerable amount of time it is a great evaluation of the City’s finances and internal controls from an outside source. The Auditor will present the audit results at the May 15th Board of Aldermen meeting.

In April three of the account clerks attended customer service training at Mid America Regional Council (MARC). These classes are part of the Customer Service Certificate program offered by MARC that each clerk is required to complete. The Accounting Supervisor and Senior Account Analyst also attended Coaching and Supervisory training at the MARC offices in April. The Director of Finance and the Senior Account Analyst attended a Missouri Government Finance Officers Association training that covered new Governmental Accounting Standards that will apply to city pension funds. It is a goal of the Finance Department to give all staff the opportunity to attend training that will improve their ability to serve the City and citizens of Raytown.

The sewer department mailed 11,586 sewer bills totaling $449,641.00 and 187 welcome letters to new customers. Additionally 209 delinquent accounts were shutoff for being 90 or more days behind.

The city receipted $509,596.00 and processed 1,584 transactions for Jackson County in April through the County satellite widows located in City Hall. The City receives a fee equal to 1% of the collections processed for the County via the city windows.

Human Resources

Personnel actions for the month of April were; hires: Nate Blum (Finance; FT), Christopher Lytle and Justin Hughley (Parks; Seasonal); departures: David Killpack (Parks); Brody Hudson (PW); Chad Dillinger (PW).

Public Works

The I-70 Community Advisory Group for the improvement of I-70 from Paseo Boulevard to Blue Ridge Cutoff met Thursday and discussed draft improvement alternatives. All of the alternatives objectives for improvement are to improve key bottlenecks along the 7 mile section of roadway. The alternatives range from non-construction improvements such as improved bus service and intelligent highway systems to interchange consolidation and elimination. Information about the project and the ability to participate in discussions about the project are available at www.metroI70.com.

The contractor Black & McDonald is scheduled to start the installation of energy efficient decorative street lights next week. There are 61 decorative street light fixtures that will be replaced with energy efficient LED decorative street light fixtures. The cost of purchasing and installing the energy efficient versions is paid for by a grant administered by MARC in which the city participates. The decorative fixtures are generally located at the gateways located within the city.

Board, Committee and Commission Meetings, and Events

May 5 – City-Wide Cleanup; Supersplash Parking Lot, 8:00am – 3:00pm
May 8 – Fire Board Meeting; Station 1, 9:00am
May 10 – Board of Zoning Adjustments; Council Chambers, 7:00pm

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